RFP/ITN Archive

Invitation to Negotiate (ITN)

to provide Software Development & Support – Alachua and Bradford Counties, Florida

Published – January 18, 2017
Deadline – Responses to this ITN will be received on an ongoing basis and will be reviewed. Appropriate responses will be selected within six weeks of the date of receipt by CareerSource NCFL until June 30th, 2017
Download Link – Invitation to Negotiate (ITN) to provide Software Development and Support – Alachua and Bradford Counties, Florida

The Alachua Bradford Regional Workforce Board d.b.a. CareerSource North Central Florida, issues this Invitation to Negotiate (ITN) to organizations and legal entities with the capacity and expertise to provide one or more services to CareerSource North Central Florida and to the employers and job seekers in Alachua County and Bradford County, Florida.

UPDATE: CareerSource North Central Florida has extended the deadline for organizations interested in submitting responses to the Invitation to Negotiate # WFS­01­09­2017. The deadline is now 4:00 p.m. eastern on July 31, 2017.

Interested organizations should visit the CareerSource NCFL website to view the ITN in its entirety, including a description of the scope of work, qualifications, and method for submitting proposals at careersourcencfl.com/board-fpitn. Thank you for considering this opportunity.

PLEASE NOTE: An Invitation To Negotiate (ITN) is different from a Request For Proposal (RFP). The primary difference between an RFP and an ITN is that the ITN is used when it has been determined that negotiations with one or more vendors may be necessary in order for CareerSource North Central Florida to receive the best value.

 


 Invitation to Negotiate (ITN) to provide Administrative Entity

Posted – April 20th 2016.
Deadline – May 11th 2016.
Invitation to Negotiate (ITN) – Administrative Entity
Amendments to ITN
Questions and Answers
Statements of Work or Deliverables – other contracted service or deliverable providers


Invitation to Negotiate (ITN) to provide Career Services, Talent Development Services, & One-Stop Operator Services – Alachua and Bradford Counties, Florida

Subject: The Alachua Bradford Regional Workforce Board d.b.a. CareerSource North Central Florida, issues this Invitation to Negotiate (ITN) to organizations and legal entities with the capacity and expertise to provide one or more services to CareerSource North Central Florida and to the employers and job seekers in Alachua County and Bradford County, Florida. It is the Respondent’s responsibility to familiarize itself with all applicable statutes, rules, regulations, policies, and procedures that are applicable to the service(s).

Publication Date: March 18, 2015

Deadline: April 22, 2015

Link: Invitation to Negotiate (ITN) to provide Career Services, Talent Development Services, & One-Stop Operator Services – Alachua and Bradford Counties, Florida

An ITN Review Committee has been scheduled for May 6, 2015, 2:00 p.m. at CareerSource NCFL, 4800 SW 13th St. Gainesville, FL 32608; all ITN responses will be reviewed at that time.

The timetable in the ITN has also been modified. The CareerSource NCFL Executive Committee will meet on May 12, 2015, 4:00 p.m. at CareerSource NCFL, 4800 SW 13th St. Gainesville, FL 32608.

Q&A Received by April 2

  1. Please provide the current One-Stop Organizational Chart including number of FTEs. Click here to view the Organization Chart.
  2. For tables, charts, and images, will a readable font size less than 12 point be acceptable? YES
  3. Given the required 1” margins, will you accept non-substantive text in the header and footer, such as bidder’s name, bidder’s logo? YES

Request For Proposal (RFP) for Economic Impact Study

Subject: CareerSource North Central Florida (CSNCFL), the local workforce investment board for Alachua and Bradford Counties in Florida, is requesting a qualified vendor to provide an economic impact study/analysis on the economic effect of two United States Department of Labor, Employment and Training Administration grant awards on the State of Florida since their implementation in 2011-2012. Information on CSNCFL and its programs can be found at the CSNCFL website.

Publication Date: November 24, 2014

Link: Request For Proposal (RFP) for Economic Impact Study


Notice of Pending Sole Source Procurement – BASEC Entrepreneurship Training

Subject: CSNCFL was awarded a Workforce Innovation Fund grant to implement an entrepreneurship training program in collaboration with a consortium of seven other Florida regional workforce boards. A successful pilot program used a curriculum, Startup Quest, from the University of Florida’s Office of Technology Licensing. UF/OTL has given the rights to use this curriculum solely to Focused Management Solutions, Inc. (FMS). Given the unique features, benefits, and track record of Startup Quest™, CSNCFL believes that a sole source procurement of Startup Quest™ from FMS is justified.

Publication Date: 8/27/2014

Deadline: 9/3/2014

Link: Notice of Pending Sole Source Procurement – BASEC Entrepreneurship Training


Request For Proposal (RFP) for Financial Auditing Services

Subject: The Alachua Bradford Regional Workforce Board d/b/a CareerSource North Central Florida (the Board), located in Gainesville, Florida, is accepting proposals from Certified Public Accounting firms for auditing services for three audit periods, for the fiscal years ending June 30, 2014 – 2016, with an option to renew for two additional years.

Publication Date: May 8, 2014

Deadline: May 21, 2014

Link: Request For Proposal (RFP) for Financial Auditing Services

Update 5/14/14: Request For Proposal for Financial Auditing Services Questions and Answers


Invitation to Negotiate (ITN) for Service Providers

Subject: The Alachua Bradford Regional Workforce Board d.b.a. CareerSource North Central Florida, is issuing this Invitation to Negotiate (ITN) to organizations with the capacity and expertise to provide services to CareerSource North Central Florida and to the employers and job seekers of Alachua and/or Bradford Counties. It is the Respondent’s responsibility to familiarize itself with all applicable statutes, regulations, policies, and procedures that are applicable to the Service(s) that the Respondent is interested in providing. Services that are being procured are: Business Services – Alachua County, Business Services – Bradford County, Transportation Services – Bradford County, Career Services & One-Stop Operator – Alachua and Bradford Counties.

Publication Date: April 18, 2014

Deadline: May 15, 2014

Link: Invitation to Negotiate (ITN) for Service Providers

Update 4/25/14: As of April 25, 2014 there is an amendment to the ITN for Service Providers.
First Amendment to ITN #04-18-2014
Update 5/7/14: ITN #04-18-2014 Questions and Answers
To be included in the ITN Bidders List, please send a request to beastman@fmsworks.com.


Invitation to Negotiate (ITN) for Technology Commercialization Services and Support

Subject: The Alachua Bradford Regional Workforce Board d/b/a FloridaWorks, as the lead entity in the Business
Advocacy and Self‐Employment Consortium (BASEC), is soliciting responses from one or more eligible
organizations that can provide services as a vendor and support to a technology commercialization
entrepreneurial training program (“Startup Quest”).

Publication Date: April 4, 2013

Link: Invitation to Negotiate (ITN) for Technology Commercialization Services and Support


Invitation to Negotiate (ITN) for Service Providers

Subject: The Alachua Bradford Regional Workforce Board d.b.a. CareerSource North Central Florida, is issuing this Invitation to Negotiate (ITN) to organizations with the capacity and expertise to provide services to CareerSource North Central Florida and to the employers and job seekers of Alachua and/or Bradford Counties. It is the Respondent’s responsibility to familiarize itself with all applicable statutes, regulations, policies, and procedures that are applicable to the Service(s) that the Respondent is interested in providing. Services that are being procured are: Business Services – Alachua County, Business Services – Bradford County, Transportation Services – Bradford County, Career Services & One-Stop Operator – Alachua and Bradford Counties.

Update: The deadline for submission of clarification questions has been extended to March 14, 2014 at 5:00 p.m.
ITN 02-25-2014 Questions and Answers

Publication Date: February 25, 2014

Deadline: March 25, 2014

Link: Invitation to Negotiate (ITN) for Service Providers

To be included in the ITN Bidders List, please send a request to beastman@fmsworks.com.


Notice of Pending Sole Source Procurement – BASEC Entrepreneurship Curriculum

Subject: FloridaWorks was awarded a Workforce Innovation Fund grant to implement an entrepreneurship training program in collaboration with a consortium of seven other Florida regional workforce boards. A successful pilot program used a curriculum, Startup Quest, from the University of Florida’s Office of Technology Licensing. At this time, FloridaWorks is of the opinion that the unique characteristics of Startup Quest and the goals of the grant justify this prourement as a sole source.

Publication Date: December 28, 2012

Deadline: January 7, 2013

Send responses to: ktesch-vaught@floridaworksonline.com

Link: Sole Source Procurement Memorandum


Invitation to Negotiate (ITN) for the BASEC Startup Quest Project

Subject: The Alachua Bradford Regional Workforce Board d/b/a FloridaWorks is the program lead entity in the Business Advocacy and Self-Employment Consortium, which is described in linked documentation below. As the program lead entity for BASEC, FloridaWorks is soliciting responses from one or more eligible organizations under this competitive Invitation to Negotiate that can provide products, services and/or support as a vendor to a technology commercialization entrepreneurial training program (“Startup Quest”). Information about the program can be found at: www.StartupQuest.org.

Publication Date: June 11, 2013

Send responses to: vpiazza@floridaworksonline.com

Link: Invitation to Negotiate for the BASEC Startup Quest Project


ITN for Evaluation Provider – Workforce Innovation Fund Grant

Subject: ITN for Evaluation Provider – Workforce Innovation Fund Grant

Publication Date: July 26, 2012

The deadline for responding to the ITN has been extended to September 25, 2012

Invitation To Negotiate

Q&A

  1. Is the Management and Staffing Plan excluded from the 10 page limit for the technical proposal?
    Yes. However the Management and Staffing Plan are limited to 20 pages.

Request for Quote: FloridaWorks’ Customer Video Testimonials

Subject: FloridaWorks’ Customer Video Testimonials

Publication Date: February 16, 2012

Request for Quote


Invitation To Negotiate: FloridaWorks Documentary

Subject: FloridaWorks Documentary

Publication date: March 15, 2011.

Contract period: March 23, 2011 through June 30, 2011.

Invitation to Negotiate

Scope of Work Schedule

Updated Scope of Work Schedule

Questions and Answers

Updated and Revised Invitation to Negotiate


Invitation To Negotiate for Services as Administrative Entity

Subject: Invitation To Negotiate (ITN) for Services as Administrative Entity

Publication date: November 1, 2010.

Contract period: March 1, 2011 through February 29, 2012.

Invitiation To Negotiate

Scope of Work

Revisions to the Invitation To Negotiate

Questions and Answers


Procurement – Payroll Services – FloridaWorks Summer Youth Employment Program – June 2010

Procurement

ITN #06-02-2009

ITN #04-01-2009

The Alachua Bradford Regional Workforce Board d.b.a. FloridaWorks, is issuing this Invitation to Negotiate (ITN) to organizations with the capacity and expertise to provide one or more of the following services to the employers and job seekers of Alachua and/or Bradford Counties:

*** Career Services & One-Stop Operator – Alachua and Bradford Counties


Career Services & One-Stop Operator – Alachua and Bradford Counties

To read Invitation to Negotiate (ITN) click here ITN #06-02-2009

ITN Timetable

All times are in Eastern Standard Time (EST).

June 16, 2009
ITN re-issued by FloridaWorks
June 19, 2009
Deadline for questions to be submitted by 5:00 p.m.
June 23, 2009
Answers to questions posted on web site by 5:00 p.m.
June 30, 2009
Responses must be received by 4:00 p.m.
July 10, 2009
Scoring and recommendations by evaluation committee
July 10, 2009
Selection of the service provider(s) with whom to negotiate
July 20, 2009
Target date for execution of contracts
July 21, 2009
Transition of service provider(s) begin(s)

ITN Questions

    1. Please provide more specificity about the appeal process. Does Chapter 120, Florida Statutes apply to this procurement?
      The appeal process is set forth in the ITN. Any further questions call for legal conclusions. Consequently, the questioner may consider seeking the advice of legal counsel of its choosing.

 

    1. Is there a federal statute or rule that governs the appeal process related to this procurement? If so, can you please provide it or statutory reference?
      The appeal process is set forth in the ITN. Any further questions call for legal conclusions. Consequently, the questioner may consider seeking the advice of legal counsel of its choosing.

 

  1. Does (or could) the appeal process provide for the right to an individual fact-finder?
    The appeal process is set forth in the ITN. Any further questions call for legal conclusions. Consequently, the questioner may consider seeking the advice of legal counsel of its choosing.

RFP for Financial Auditing Services

2009 RFP
ALACHUA/BRADFORD REGIONAL WORKFORCE BOARD
DBA FLORIDAWORKS
-RFP for Financial Auditing Services-
RFP Questions/Information

Please submit any RFP questions in writing to Donna Brown at Donna@jmco.com This e-mail address is being protected from spam bots, you need JavaScript enabled to view it with the subject line: “RFP Question”.

RFP Timetable (Financial Auditing Services)

March 23, 2009
RFP Issued by FloridaWorks
April 6, 2009
Deadline for questions submitted
April 20, 2009
FloridaWorks must receive proposals by 4:00 p.m.
April 20, 2009
Response opening by 5:00 p.m. The Finance Committee will meet in April to review the proposals and present a recommendation to the Board during their meeting during the month of May.

To read and download the 2009 RFP for Financial Auditing Services in a .pdf click here.

Questions from RFP responders:

  1. Will the auditor prepare the financial statements?
    No, management will prepare the financial statements.
  2. Does your agency maintain the depreciation schedule or does the prior auditor?
    The WB maintains its own depreciation schedule.
  3. May we get a copy of the 2008 Financial report and the 2009 Budget?
    The audited financial statements for 2008 and the 2009 Budget (to date) are available on the website. Alachua Bradford Workforce Board 2008 Audited FS
  4. What is the Organization’s reason for contemplating changing auditors?
    The 5 year mandatory change as required by AWI is effective for the year ending June 30, 2009.
  5. What has been the total fees paid for financial auditing services for each of the past three years?
    Posted on website as requested. Audit Fees
  6. Do you directly operate the One Stop Centers or are they contracted? If contracted, who are the vendors?
    The One Stop Centers are operated by the contracted administrative entity (FMS) and Arbor.
  7. Do you maintain the various grant programs as separate funds or separate cost centers?
    Yes the funds are maintained separately.
  8. What specific assistance does your staff provide the auditor?
    Staff will assist with pulling invoices, preparation of certain schedules and answering questions as needed.
  9. What has been the typical audit team size and fieldwork duration (days or weeks)?
    Audit size – between one and two accountants, fieldwork – between 1-2 weeks.
  10. Should audit requirements for federal stimulus funds be include in the fee quotations? If so, how much will be received and how will they be used?
    Yes, the WB anticipates some expenditures during the current fiscal year, however amounts are not known at this time.
  11. What subcontractors will be subject to audit during the 2008-09 fiscal year?
    The WB subcontracts with the following: Cisto, Gainesville Area Chamber of Commerce, North Florida Regional Chamber of Commerce, School Board of Alachua County, Santa Fe Community College, Arbor and Focused Management Solutions.

FloridaWorks Budget for RFP


RFP: Intensive Case Management and Youth and First Time Job Seeker Services

2007 RFP
ALACHUA/BRADFORD REGIONAL WORKFORCE BOARD
DBA FLORIDAWORKS

Intensive Case Management and Youth and First Time Job Seeker Services

PROPOSALS DUE BY: 4:00PM, WEDNESDAY, MAY 2, 2007
The RFP deadline has been extended to Friday, May 4, 2007 at 4:00 PM Eastern Daylight Savings Time.

RFP Timetable

April 2, 2007
RFP Issued by FloridaWorks
April 9, 2007
RFP Bidders Conference at 3:00 p.m. in the Conference Room of the Millhopper Branch of the Alachua County Public Library, 3145 NW 43 rd Street, Gainesville, Florida.
April 19, 2007
Deadline for questions submitted
April 19, 2007
Intent to Respond Letter Due by 5 PM in FloridaWorks office
April 24, 2007
Answers to questions posted on website
May 4, 2007
FloridaWorks must receive proposals by 4:00 p.m.
May 4, 2007
Response Opening by 5:00 p.m.
May 7, 2007
Posting on Website of Responsive Bidder’s List by 5:00 p.m.
May 9, 2007
FloridaWorks Board Members Receive Proposals for Review with instructions
May 21, 2007
FloridaWorks Board will view presentations of those applicants it chooses and votes on the selection of the award to a new service provider
June 15, 2007
Target Date for Contract signed

Intensive Case Management and Youth and First Time Job Seeker Services RFP (Click here for Microsoft Word format.)

(RFP Questions/Answers)

Other Documents:
Region 9 RFP Definitions
Region 9 Demographics
Business Plan Re-engineering
Responsive Bidder’s List

* Arbor Education & Training

RFP Questions/Information

Please submit any RFP questions in writing to vhessels@floridaworksonline.comThis e-mail address is being protected from spam bots, you need JavaScript enabled to view it with the subject line: “RFP Question”.

  1. How do we incorporate The Dignity Project funding – Does that remain with the Board? THE DIGNITY PROJECT Inc., a not-for-profit community based organization, provides transportation supportive services to low income participants who are unemployed (vehicles, tags, titles, auto repair). http://floridaworksonline.com/index.php?option=com_wrapper&Itemid=26
  2. Are the Letter of Intent deadline and the Proposal deadline EST or Eastern Daylight Savings time? Eastern Daylight Savings Time.
  3. Is the Response opening on May 2nd open to the public? No.
  4. Pg. 13, Section B #1 states that “providing summer work experience through an existing FloridaWorks program called Youth Summer Program…” approximately 250-350 participants are paid stipends equivalent to fulltime, minimum wage…. Are the youth stipends included in the budget? Are they strictly WIA funds? Will other employer funds be utilized? Including Youth Stipends in the proposal budget (or not) is the choice of the applicant. No, they are not strictly WIA funds. Yes, other employer funds can be utilized. There are no further 2007-08 contract year budget details defined at this time. Budget details will be posted in future Finance Committee Agenda packets, as they become available.
  5. Will the RFP electronic document be made available in Word format? If so, will it be posted on the website, and when do you anticipate it being posted? We will post the RFP electronic document in Word format on the website on 04-24-2007. However, the pdf version is the official version. The Word document is provided as a matter of convenience only and FloridaWorks does not guarantee that it is correct or complete.


RFP: Business Services for Region 9 and Transportation Services for Bradford County

May-June 2006 RFP Archive

ALACHUA/BRADFORD REGIONAL WORKFORCE BOARD
TWO REQUESTS FOR PROPOSAL PROGRAM YEAR 2006-2007

One is for Business Services for Region 9 and the other is for transportation services for Bradford County only.

There is no LETTER OF INTENT required for these proposals.

PROPOSALS DUE BY: 4:00PM, THURSDAY, JUNE 15, 2006

RFP Timetable

May 26, 2006
RFP Issued by Florida Works
June 2, 2006
Deadline for questions submitted
June 5, 2006
Answers to questions posted on web site
June 15, 2006
Florida Works must receive proposals by 4:00 p.m.
June 15, 2006
Response Opening by 5:00 p.m.
June 16, 2006
Posting on Web site of Responsive Bidder’s List by 5:00 p.m.
June 16, 2006
Board Members Receive Proposals for Review
June 29, 2006
Presentations from Bidders to Full Board, Question and Answer Session, and Florida Works votes on the selection of the award to a new service provider

Business Services RFP

Transportation Services

Other Documents:

Region 9 RFP Definitions

Region 9 Demographics

Business Plan Re-engineering

Responsive Bidder’s List

Transportation Services:

  • Communities In Schools

Business Services:

  • Goodwill
  • The Gainesville Area Chamber of Commerce in partnership with North Florida Regional Chamber of Commerce

RFP Questions/Information

Please submit any RFP questions in writing to cbrown@fmsworks.com This e-mail address is being protected from spam bots, you need JavaScript enabled to view it

The following questions and answers were generated from the Board’s website forum, e-mail and written correspondence.

  1. The transportation grant was to supply all gas cards for the One Stop transportation Job Seekers. Is this to be included in the Transportation Proposal?
    Gas cards could be included if the applicant wants to and how they will integrate all transportation services with the intensive case managers, as only participants in intensive case management would be eligible for support services.
  2. The Vehicle Ownership Program was part of the grant. Should this be included in the Transportation Proposal?
    It is up to the applicant to decide what they want to propose.
  3. Job Seekers (Clients) served was a major priority, is this still a priority in the new RFP?
    The new RFP states that the proposal should follow the new re-engineering plan unless they prefer another approach which the board can consider, which includes serving businesses as well. How the applicant serves customers is up to them.
  4. Will job seekers that are on some form of public assistance be eligibly for services?
    All participants receiving intensive services are eligible for transportation support services.


RFP: Workforce Development Services

April 2006 RFP Archive

RFP Responsive Bidders List

  • Arbor Education & Training
  • Corner Drug Store/Communities in Schools of Bradford County
  • Gainesville Area Chamber of Commerce
  • Goodwill of North Florida/The Dignity Project/Meridian Behavioral Health Care
  • North Florida Regional Chamber of Commerce
  • Ross Education
  • SER One Stop Solutions

ALACHUA/BRADFORD REGIONAL WORKFORCE BOARD
REQUEST FOR PROPOSAL PROGRAM YEAR 2006-2007

LETTER OF INTENT TO SUBMIT A PROPOSAL DUE: WEDNESDAY, APRIL 19, 2006

PROPOSALS DUE BY: 4:00PM, MONDAY, MAY 8, 2006

At the January 23, 2006 full board meeting, the current service provider announced a refocus on their core mission and chose to not continue providing services at the Alachua and Bradford One-Stop Career Centers in the 2006-2007 contract year. Consequently, the Alachua Bradford Regional Workforce Board (ABRWB), d.b.a FloridaWorks, is issuing a Request for Proposals (RFP) to solicit companies/agencies/organizations with the capacity and expertise to manage FloridaWorks’ Workforce System and to provide services to the workforce of Alachua and Bradford counties.

The board would like to encourage ALL qualified service providers to submit proposals for these services. Over the past few months, Region 9 has developed new strategic plans and a new re-engineering plan, which are also available below for informational purposes. It is the hope of the board that a new provider can be procured with the desire and intent to partner to achieve workforce excellence in our community.

Request For Proposals (RFP) 04-10-2006

(RFP Questions/Answers)

Other Documents:

Region 9 RFP Definitions

Region 9 Demographics

Business Plan Re-engineering

Strategic Plan

Re-engineering Plan

Re-engineering Plan 2006

Strategic Plan

Strategic Plan

HSHW Strategic Plan

FJFW Strategic Plan

RFP Bidder’s Conference

The following is a list of agencies that participated in FloridaWorks’ RFP 01-2006 Bidder’s Conference on April 17th, 2006:

  • Pathfinder Research, Inc.
  • Early Learning Coalition of Alachua County
  • The Dignity Project, Inc.
  • Janus Business Solutions
  • Gainesville Area Chamber of Commerce
  • Meridian Behavioral Healthcare, Inc.
  • CISTO
  • Kaiser Group
  • Goodwill

Please submit any RFP questions in writing to cbrown@fmsworks.com

The following questions and answers were generated from the Board’s website forum, vendor conference, e-mail and written correspondence.

  • Is there any way we can stay with the original date of the bidder’s conference? 8:54 am 4/12/06Answer: The published date of the bidder’s conference remains unchanged. You may find this information at http://www.alachuaonestop.org/web/abwb/rfps.htm
  • What is WTS? I could not find it in the definitions. I know WTW is welfare to work but for some reason I was thinking it was no longer being called that. 10:16 am 4/12/06Answer: WTS is Welfare Transition Services. It is also referred to as WTP which stands for the TANF work program called the Welfare Transition program. Program requirements and services are described in Chapters 414 and 445, Florida Statues.
  • Will FloridaWorks proposal process accept a stand alone transportation proposal for Bradford County only? If so, should it follow the same procedures in the RFP as one of the service categories would follow? 10:16 am 4/12/06Answer: As stated on page 4, paragraph 2 of the RFP, “FloridaWorks is requesting proposals for one or more of the four (4) specified workforce development service areas (“Services”) for our employers (Customers) and job seekers (Clients) in Alachua and Bradford Counties. These four areas are: 1. Business Services 2. Job Seeker Services and One-Stop Center Operation, 3. Intensive – Case Management Services and 4. Youth Services.” FloridaWorks’ proposal process will accept any proposal for services that is submitted within these four service categories. Proposals will be scored based on the scope of services as defined in the RFP. As stated in the RFP, the selection committee may select one, some or all of the service categories from any proposal. All proposals should follow the same procedures as defined in the RFP for one or more of the service categories.
  • If an applicant wants to submit a transportation proposal AND a proposal for one (1) of the four (4) service categories, should that be one (1) proposal or two (2) proposals? 10:16 am 4/12/06Answer: As stated on page 22, paragraph 1, “Only one proposal may be submitted by each Applicant.”
  • Under Attachment 5, Financial Management System Requirements, part 2, subsection 2, if an applicant …, which does not have any sufficient working capital to satisfy this section; does this automatically disqualify that applicant for proposal competition? 1:53 p.m. 4/12/06Answer: No this does not automatically disqualify that applicant for proposal competition. Disqualifications for proposal competition are listed on page 37 of the RFP. The selection committee will make final determinations as to whether applicants meet the requirements to provide the services proposed in any application.
  • Using historical data, what percentage of clients are WIA & Welfare Transition?Answer:Total Registered 13659
    Total WIA 316 which is 2.3%
    Total WTP 1191 which is 8.7%
  • Do you expect the funding for the entire program to be consistent with past years?Answer: The region has consistently experienced formula funding reductions over the past 3 program years. We expect that to continue. Question 11 describes formula funding over the past few years.
  • Who is doing the case management piece right now?Answer: Santa Fe Community College is the current service provider for case management.
  • Who makes up the reviewing committee?Answer: As stated on page 36 of the RFP:”Proposals will be reviewed and rated by a team of board members selected by the Chair of the ABRWB. ”

    The Chair has chosen a team of seven board members for the selection committee.

  • How much of the funding is Federal vs. State vs. County? (%)Answer: All funding to date (100%) has been awarded to Region 9 from Workforce Florida, Inc., which is the state workforce board. That funding is provided to the state from the federal government.
  • Do you have historical information you can provide regarding staffing patterns?Answer: Staffing fluctuates from year to year and within a program year. The staffing pattern that we have from the current service provider is:40 full time employees in both Alachua and Bradford counties not including co-located partners or state staff.
  • Will the workforce board be able to furnish historical financial data by program areas, in order to provide some range by which to prepare budget for proposed services?Answer: Total formula funding for entire region, including all service providers, board administration, employer grants etc.
    05-06 Budget 04-05 Budget 03-04 Budget
    Revenues
    WIA Adult 422,390 453,680 484526
    WIA Youth 496,843 461,309 502600
    WIA DW 197,744 194,504 199187
    WIA DW Supplemental 355,966 60,046 53053
    WIA Administration 0 129,949 137707
    WIA Incentives 79,359 0 0
    WIA Carryforward 184,450 113,585 279743
    Total WIA 1,736,752 1,413,073 1,656,816
    WTP Formula 1,887,519 2,359,399 2372664
    WTP Supplemental 0 240000
    WTP Incentives 5,208 0 0
    Wagner Peyser Carryforward (Est.) 90,000 0
    WtW Carryforward (Est.) 0 480400
    FSET Carryforward (Est.) 18,000 0
    Performance Incentive (Est.) 300,000 342654
    Anticipated Revenue 94,050 220,038 0
    AWI Grants
    Wagner Peyser 155,659 140,875 127409
    Wagner Peyser Reemployment 0 2,424 2936
    Wagner Peyser Incentive 15,625 0 0
    Unemployment Compensation 31,929 29,720 28319
    LVER 55,873 9,757 27601
    DVOP 37,248 6,780 18907
    FSET 258,122 120,145 88848
    Job Corps 10,791 8,500 8500
    Veteran Incentive 1,914 0 0
    TAA Training 71,619 0 0
    TAA 7,162 6,672 1885
    Total AWI Grants 645,942 324,873 304,405
    Total Budgeted Revenues 4,369,471 4,815,383 5,156,939
  • Could a prospective provider’s proposal to provide a more limited focus of services within 1 or more of the 4 service categories be acceptable to Region 9 FloridaWorks? Would this be acceptable under all circumstances or just under specific circumstances?Answer: This question was partially addressed in a similar question (#3) above. See response on question 3.While it is not a disqualification to submit “limited focus” proposal, applicants are strongly encouraged to submit comprehensive proposals, either alone or within a consortium. Based on the board attorney’s review of the Florida statutes, FloridaWorks cannot select more than one proposal for any one service delivery category. Therefore, applicants should be aware that their proposal will be competitively scored against all other proposals and

    * only one selection may be made for each service category individually, OR
    * one selection may be made for multiple categories (with additional awards to other applicants for remaining categories) OR
    * one selection may be made for all four of the service categories proposed together, based on a review by the selection committee of all proposals submitted.

  • The language on page 24 bottom seems to indicate that only service delivery “categories” may be selected from a multi-category proposal rather than specific services within a category?Answer: On page 36 of the RFP it states that FloridaWorks reserves the right to:* Negotiate any and all proposed terms, conditions, costs, staffing levels, services/activities mix, and all other specifications.

    On page 37:

    *
    o Manage funding,
    o Meet the needs of the customers/clients
    * Change specifications and modify contracts as necessary to:

    Consequently, the board may select specific services within a service category if they so choose. Final determination of what services and the associated cost will take place during contract negotiations.

  • Transportation is not specifically identified in the RFP. Is this not considered a part of this RFP? If so how does it fit in?Answer: Transportation is considered a supportive service. Support services are discussed on pages 16, 18, 19, 20, 21, & 27.
  • Will the proposal be accepted if a consortium member is named after the letter of intent is sent in?Answer: On page 23 of the RFP which discusses the Letter of Intent to Submit a Proposal it states:”If the Applicant expects to participate in a consortium, the above information for all consortium members must be provided.”

    If the expected makeup of the consortium changes after the Letter of Intent to Submit a Proposal is submitted, the changes may be reflected in the final submission of the proposal, including all consortium member information required in the RFP, as long as the lead entity remains the same.

  • Page 20 & 21/D Youth and First Time Job Seeker Services is section 1 a mandate or a suggested area.Answer: It is suggested and not mandated.
  • Why is there no mention of funds or range of funds in the RFP? Please give historical funding data and please include the YES program funds in this.Answer: It is hoped that Applicants will base their proposals on what their costs will be as opposed to what funding is available. See answer to question 12 for funding data.
  • If A 501 (c) (3) does not have cash flow. Will signing assurances, (page 54 section 2 and 3) violate statement 4 and 14 on page 38 under disqualifications?Answer: All information submitted must be complete and accurate or the proposal may be disqualified as stated on page 37 on numbers 4 and 14 under Disqualifications. The Assurances listed in Attachment # 3 and the adequacy of financial resources on page 53 Section II # 2 & 3 are all designed to assure that the Applicant has the resources to provide the services in their proposal. If the Applicant feels they do not have the resources stated in the RFP, they should submit their proposal with accurate and completely true information and the selection committee will take such information into account when making their selection.Keep in mind that only Attachment # 2, Applicant Qualifications Statement needs to be submitted with the Letter of Intent to Submit a Proposal.
  • What was the number for units of service for each service category in 2005?Answer: In the year 2004-2005:Business Services: 751 businesses served
    Job Seeker-One Stop Services: 13,659 All job seekers served
    Intensive Case Management Services: 316 WIA, 1191 WTP
    Youth: 444
  • What was the cost per unit of service for each category in 2005?Answer: In the year 2004-2005:Business Services: Not Available
    Job Seeker-One Stop Services: $ 305 (formula funds)
    Intensive Case Management Services: WIA $2751 WTP $1981
    Youth: $1,346
  • Will the board be receptive to a proposal that recommends adding/closing locations?Answer: The selection committee will consider any and all proposal ideas.
  • What were numbers for outcomes by service category in 2005?Answer: In the year 2004-2005:Business Services: 2188 job orders received
    Job Seeker-One Stop Services: 6327 placements
    Intensive Case Management Services: WIA 180, WTP 465 with positive outcomes
    Youth: 125 with positive outcomes
  • In a consortium with 2 members, should the Alachua County Scope of Work and the Bradford County Scope of Work be 2 separate sections in the proposal, with the scope of work being the same for both counties?Answer: No, in a consortium the Scope of Services should be a combined scope for the entire consortium.
  • In a consortium with 2 members should the budgets be broken out separately with two separate budget narratives for each county?Answer: No, they should be combined.
  • Will you accept a faxed letter of intent?Answer:No. Original letters must be received.
  • For the letter of intent do you require reference letters or a list?Answer: As stated on page 23 of the RFP in # 2, a reference list is all that is required.
  • Will you consider any change to the due date for the letter of intent?Answer: Not at this time.
  • Page 34 in the RFP give a clear example of Direct Program Costs. Please explain Indirect Program Costs, or give examples of indirect program costs. Please confirm that a budget must not be greater than 10% of program costs for Indirect Costs.Answer: Indirect costs are cost that are shared between programs that are not easily definable or trackable as a known and constant percentage between multiple programs. A portion of those indirect costs can be allocated to the various programs they affect. Examples would be rent, electricity, audit costs, etc. Top management or administration personnel salaries such as Executive Directors, Finance staff or Managers who work on multiple programs are also sometimes included in indirect costs when work they do benefit multiple programs at the same time. If a specific staff person works 50% of their time on two programs each, a known and trackable (by time sheet) split, that cost may be billed as a direct cost. Indirect costs are for those that are not easily trackable or defined by time sheets or square footage or other acceptable methods of cost tracking. Indirect costs are a subset of total project costs; they may include both administrative and program costs. Indirect costs may not be greater than 10% of total proposal costs.Further information regarding different cost categories and definitions see: http://www.wa.gov/esd/policies/documents/3200.htm
  • Why does the RFP that was released April 10, 2006 appear so much in favor of large for-profit corporations. Is this a strategy of the workforce board.

Answer: Those requirements based on law or regulation that are required from private or public non-profits are included in this RFP. Additionally, on page 54 of the RFP; BOTH non-profits and for-profits are required to provide an OMB 133 compliant audit, which is usually only relevant to non-profit corporations. This question will be explained further if an example illustrating the question is submitted.

  • Why is there no equitable provision for small community based organizations to have equal access to these federal monies?Answer: All organizations have equal access under this RFP. The main goal of this RFP is to assure that the employers and job seekers receive the best services possible in Alachua and Bradford Counties. It is imperative that the chosen service provider is capable of providing the services they propose within the budget they propose. A budget should be proposed that can adequately cover all costs and profit and/or performance incentives proposed in a way that assures delivery of service. The provision for equitable provisions is clearly defined in the RFP: simply ask for what is needed for the proposal submitted. There is no limitation specified for any specific kind of organization in this RFP while maintaining that all proposals must comply with state and federal laws and regulations. This question will be explained further if an example illustrating the question is submitted.
  • In submitting a proposal as a consortium, since each member of the consortium will be contracted as sub-recipients of FloridaWorks, should each member of the consortium submit their own Assurances and Certifications?Answer: Yes
  • Will “Audit Costs” for a successful program, be an allowable expense with a contract through FloridaWorks?Answer: Yes
  • May I be e-mailed the RFP in Word (or at least the cover page and attachments/budget sheet)?Answer: In order to help facilitate any proposal submission, upon request we will email a version of the RFP in Microsoft Word format. We cannot accomodate other word processor formats. The “official” RFP document is ONLY the version that is posted on this website in PDF format. It is understood and acknowledged by anyone requesting the RFP via email that it is for convenience purposes only and NOT to be considered necessarily correct or complete. It is the responsibility of the Applicant to be sure that ANYTHING submitted in their proposal, whether it came from an e-mailed Word format of the RFP or not, is correct and complete.

 

Files

region 9 demographics

region 9 rfp definitions

rfp_alachua_bradford_2009

rfp01-2006 04-10-06 final

rfp01-2007

rfp02-2006 final

rfp03-2006 transportation final

rplan06